7 Reasons to Get a Free Intranet Service

by Charlie Schick

An intranet is a web-based suite of tools to help enterprise workgroups share documents, calendars, and messages. Also an intranet places all the essential teamwork tools in one central location. Unlike a public web site, an intranet is secure and private.

7 Reasons to get free intranet service—the list

7. Unite a team—local or remote.
6. Build an extranet for each client.
5. Share documents, calendars, and messages.
4. Collaborate from anywhere (web-based).
3. Keep everyone informed and in sync.
2. Easily create and organize new special teams.
1. It's cost-free and pain-free.

7 Reasons to get free intranet service—the reasons

7. Unite a team—local or remote.
A free intranet will facilitate uniting a team, whether the team is all over the globe or all in one office. Signup is fast and users can be added or deleted easily. Also intranets are easy to use and users will quickly learn to best utilize the collaboration features.

6. Build an extranet for each client.
Why settle for a single extranet? Build an extranet for each client—they'll feel special and secure. It costs nothing.

5. Share documents, calendars, and messages.
Intranets are all about collaboration. Use an intranet to share all sorts of documents, calendars, and communications. E-mail may be great, but everyone knows how easy it is to get out of sync while e-mailing documents back and forth. With an intranet, the information exists in only one place.

4. Collaborate from anywhere (web-based).
Web-based services allow team members to be anywhere—at an important global conference, or telecommuting from home. Easily bring team members into a secure and readily accessible web-based environment.

3. Keep everyone informed and in sync.
In addition to the headaches of keeping document edits in sync, keeping everyone informed as to policies, events, and meetings via e-mail is just as difficult. An intranet can keep a group's schedule, events, and documents all in one secure place. And shared schedules means it is easy to schedule the next sales meeting or party.

2. Easily create and organize new special teams.
Why settle for a single intranet? As task-focused groups sprout up, spin off to another intranet for privacy, to track a single project, and to cut down on distraction. When the task is over, save the intranet information and delete the account.

1. It's cost-free and pain-free.
It's not "you get what you pay for" here. These free intranets provide a rich feature set and are quite capable. All you do is sign up and manage user accounts. The service provider manages the backup plan, the servers, the software, the feature sets, and other headaches. And because they are free, you can try them both out and settle on the one you prefer. Then, enjoy the fact that these free intranets are increasing your productivity without you losing your shirt or tearing your hair out.